Last updated: October 4, 2020

Ottawa Dyke March Ontario (“Ottawa Dyke March”) has established this privacy policy (this “Privacy Policy”) to demonstrate our commitment to your privacy and the protection of your information. Please read the following policy to understand how your Personal Information will be treated as you make use of the features of the Ottawa Dyke March web site (the “Web Site”). When you use the Web Site, you consent to the use and disclosure of your Personal Information by Ottawa Dyke March in accordance with the terms of this Privacy Policy.

This Privacy Policy may change or be updated periodically. You are responsible for periodically monitoring and reviewing any updates to this policy, so please check back from time to time. Your continued use of the Web Site after such amendments will be deemed your acknowledgment of said changes to this Privacy Policy. The date of the last update to this Privacy Policy is stated at the top of this page.

In general, you can browse the Web Site without telling us who you are or revealing any Personal Information about yourself. “Personal Information” means any information about an identifiable individual in oral or recorded form, including without limitation that person’s name, telephone number, address, email address and date of birth. Any data that has been collected in which all personal identifiers have been removed, such that the information could not reasonably be used to identify the individual, is not considered Personal Information.

In addition to this Privacy Policy, your use of the Web Site is also subject to our Terms of Use. When you visit our Web Site, we will not collect your Personal Information unless you choose to use and receive online subscriptions, products and services that require it.

Ottawa Dyke March Ontario Web Site is powered by our technology partner Squarespace. Our security practices are continually evolving to ensure that the integrity and confidentiality of information and systems are maintained. We use reasonable and appropriate technical security safeguards to protect our networks and website from misuse, alteration, copying, disclosure, destruction, monitoring or unauthorized sharing of information and damage. Our safeguards include the use of security software and encryption protocols and involve physical, technical and procedural controls to protect information behind our firewall.

While Ottawa Dyke March strives to put in place all commercially reasonable measures required to protect and ensure the confidentiality of your Personal Information, no method of transmission of Personal Information, including the ones on the internet, is completely secure. Hence, Ottawa Dyke March cannot guarantee the absolute security of such Personal Information. Ottawa Dyke March will not be liable for disclosures of your Personal Information due to errors in transmission or unauthorized acts of third parties.

What information do we collect?

Once you give us your Personal Information, you are not anonymous to us. If you choose to use our Web Site or to receive emails or social media updates from us, or to sign up for events, we may require you to provide contact and identity information, billing information, shipping information and other Personal Information as indicated on the forms throughout Web Site. Where possible, we indicate which fields are required and which fields are optional. You always have the option to not provide information by choosing not to use a particular service or feature.

Under some circumstances, we may require some additional financial information, such as but not limited to credit card information. We use your financial information, including credit card information, to verify the accuracy of your name, address, and other information, as well as to bill you for your use of our services.

When you browse or download information from our Web Site, our servers automatically collect limited amounts of standard information for traffic monitoring and statistical purposes. The information is analyzed for operational trends, performance, and for ways to improve our sites. We cannot identify you from this information.

We automatically collect the following standard types of information (i.e. “cookies”):

• Internet Protocol (IP) addresses of the computers being used to access our sites;

• The operating systems and the types and versions of browsers used to access our sites;

• The Internet Service Providers used by visitors to our sites;

• The dates and times users access our sites;

• The pages visited; and

• The names and sizes of files requested.

Our computer systems use hardware and software to anonymously monitor unauthorized attempts to upload or change information, disrupt service, or otherwise cause damage. As a general practice, we make no attempt to link this information with the identity of individuals visiting our sites. If an attempt to damage our site has been detected, we can take further actions.

What Personal Information could be posted?

If you attend or have attended our public events, you are already subject to event-related disclosure policies related to photos, videos and other recordings of your attendance and participation. However, if you find a photo, video, recording or other media identifying you which you would like us to remove, please contact us directly at privacy.ottawadykemarch@gmail.com for further details. We waive liability for any harms related to posting your Personal Information as disclosed to us by participating in our events, research, articles, sales or other campaigns.

How do we use and disclose your Personal Information?

Personal Information submitted to us is only available to personnel managing this information for purposes of contacting you or sending you emails based on your request for information and/or to provide services relating to our communications with you, managing your Account, or for any other reason that you consent to or that any applicable law authorizes or requires of us. We do not disclose, sell, or rent Personal Information with anyone without your advance permission or unless ordered by a court of law. Your company and Personal Information may be included in our online members directory when the directory becomes available.

Ottawa Dyke March may share your Personal Information with affiliates and service providers involved in delivering Ottawa Dyke March Information Services, providing customer support, and conducting customer research or surveys. These service providers are obligated to protect your Personal Information, and they are only given the information necessary to perform their designated functions on a “need-to-know” basis. Ottawa Dyke March does not authorize any service providers to use or disclose your Personal Information for their own marketing or other purposes.

If required, we may also share your Personal Information with our financial, insurance, legal, accounting or other advisors that provide such professional services to us, provided that such third parties be bound to preserve the confidentiality of any Personal Information and to use it only to provide such services and for no other purposes.

Capacity/Minors

We do not knowingly collect Personal Information from anyone under the age of majority. If you notice that we have collected and processed Personal Information of anyone under the age of majority in error, please contact us at: privacy.ottawadykemarch@gmail.com. We encourage parents and legal guardians to monitor their children’s internet usage and to help enforce this Privacy Policy by instructing their children never to provide Personal Information through Ottawa Dyke March.

What about websites linked from OttawaDykeMarch.com?

Our Web Site may contain links to other sites created and maintained by other public and/or private sector organizations. From time to time, we may post links to external organizations with which we do not agree for the purposes of providing fair comment or information, and we waive liability for providing an incomplete or inaccurate content warning to those pages, or omitting to provide a content warning at all. We provide these links solely for your information and convenience. When you click a link to an outside website, you are leaving our Web Site and our information management policies no longer apply. We strongly suggest you review the information management policies of each website you visit and use discretion when clicking through to external pages.

We do not assume and are not responsible for any liability whatsoever for the linking of any of these websites, the operation or content (including the right to display such information) of any external websites, nor for any of the information, interpretation, comments or opinions expressed in any of the linked websites. Any comments or inquiries regarding the Web Sites are to be directed to the particular organization for whom the particular website is being operated.

Why would we contact you?

If you received an email from us, your email address has been provided to us from you to receive information about our products or services, or you have an existing relationship with us.

You may choose to provide us with Personal Information such as your name, address, phone number and email address, if you wish to:

• Submit an email, comment, question or request or subscribe for information online;

• Request a service, product, or fill out a form online;

• Receive information about events, campaigns, fundraising or similar news updates; or

• Provide feedback, participate in consultations or surveys online.

You can contact us at any time to unsubscribe.

Where do we store your Personal Information?

Your Personal Information will not be processed or stored outside of Canada. As such, all laws of Canada apply to your Personal Information. For any individuals residing in Europe, you have the right to lodge a complaint with a supervisory authority in Canada as pursuant to these laws but otherwise agree to have your data processed in Canada according to Canadian law.

How can you correct inaccuracies in your Personal Information?

If you have given Ottawa Dyke March Personal Information and wish to access, change or delete such information, please contact Ottawa Dyke March in writing at: privacy.ottawadykemarch@gmail.com.

Ottawa Dyke March will make reasonable efforts to make the changes you have requested, but it is not always possible to modify database information. In addition, if the information you have given Ottawa Dyke March has already been passed on to third parties, Ottawa Dyke March will not be able to make any changes to it. In some circumstances, such as to resolve disputes, troubleshoot problems, and enforce our Terms of Use the information you have requested be removed will be retained by Ottawa Dyke March in our files. Further, such prior information is never completely removed from our databases due to technical constraints and the fact that we back up our systems. Therefore, you should not expect that all of your Personal Information will be completely removed from our databases in response to your requests. We retain databases, storage and other backups for a minimum of seven years to comply with other applicable laws.

How can you remove yourself from our list?

Each email you receive from us will include a link to automatically unsubscribe to our email list. If you have received an unwanted or unsolicited email allegedly sent via this system, please forward a copy of the email with your comments to privacy.ottawadykemarch@gmail.com for review or request to unsubscribe.

Contact

If you wish to review or verify the Personal Information in your file, you may do so by emailing us at the following address:

Privacy Officer c/o Ottawa Dyke March Email: privacy.ottawadykemarch@gmail.com

Do you require further information?

Questions or comments regarding our current practices or administration of this policy can be sent via email at privacy.ottawadykemarch@gmail.com.